Cambridge City
MA

Policy Order
POR 2016 #293
ORDER ADOPTED
Oct 31, 2016 5:30 PM

That the City Manager is requested to revise and reissue the Kiosk consultant RFP to extend the due dates for questions and bids to January 1 and January 31, 2017, to allow the City adequate time to broadly advertise and promote the consultant contract in order to solicit bids from a larger, more diverse applicant pool, and the task force has the opportunity to meet at least once before questions and bids are due.

Information

Department:City Clerk's Office, JDSponsors:Councillor Jan Devereux, Councillor Nadeem A. Mazen, Councillor Dennis J. Carlone
Category:Policy Order

Attachments

  1. Printout

Body

WHEREAS:

A Request for Proposal (RFP File 7430) for consultant services related to the visioning, programming, governance, and repurposing of the Harvard Square Kiosk was issued by the City’s Purchasing Department on October 27, 2016; and

 

 

WHEREAS:

This RFP set a deadline for any questions from applicants on November 8, 2016, and a deadline for receipt of sealed price bids by November 17, 2016; and

 

 

WHEREAS:

The rushed timing of this RFP process is so foreshortened that it is likely to preclude a broad and open competition and public process in determining whose vision will drive this project; and

 

 

WHEREAS:

Citizens recently submitted a petition to landmark the Kiosk, and the Council agenda for October 31, 2016 includes a policy resolution to support initiating a landmark study; and

 

 

WHEREAS:

The Historical Commission will meet on November 3, 2016 to decide whether to go forward with a landmarking study on the Kiosk; and

 

 

WHEREAS:

The process and outcome of a landmark study could impact the Kiosk’s eventual design treatment and potentially its use, and would affect the timing of the project; and

 

 

WHEREAS:

The agreed-upon task force or working group to help guide the vision and execution of the Kiosk project has not yet been formed, and hiring a consultant before this group has begun to meet may serve to limit the extent, authenticity and transparency of the public's participation in the process and potentially could steer the outcome in a direction that does not win broad public support; now therefore be it

 

 

ORDERED:

That the City Manager be and hereby is requested to revise and reissue the Kiosk consultant RFP to extend the due dates for questions and bids to January 1 and January 31, 2017, respectively, so as to allow the City adequate time to broadly advertise and promote the consultant contract in order to solicit bids from a larger, more diverse applicant pool, and so that the soon-to-be-named task force has the opportunity to meet at least once before questions and bids are due; and be it further

 

 

ORDERED:

That the City Manager be and hereby is requested to revise the RFP so that all applicants are required to make a public presentation of their proposals; and be it further

 

 

ORDERED:

That the City Manager be and hereby is requested to commit that the task force will review the non-price bids along with City staff in order to give the public a voice in selecting the consultant for this important public project.

 

Meeting History

Oct 31, 2016 5:30 PM Video City Council Regular Meeting
draft Draft
RESULT:ORDER ADOPTED